Policy 13: Privacy
The Society for Teaching and Learning in Higher Education (STLHE) is committed to collecting, using and disclosing the Personal Information provided to it by visitors to the website found at www.stlhe.ca (the “Site”) in compliance with all applicable federal and provincial privacy laws in Canada (“Privacy Legislation”).
Federal privacy legislation, the Personal Information Protection and Electronic Documents Act (PIPEDA), applies to “personal information” about an “identifiable individual” but does not include name, title, business address and business phone number used for business purposes.
Accordingly, the term “Personal Information” within this policy means information about an identifiable individual, but does not include publicly available information such as a public directory listing of an individual’s name, position name or title, business telephone number, business address, business e-mail, business fax number and other similar business information (as long as such information is used for contacting the individual in relation to the individual’s business responsibilities and for no other purpose); or aggregated information that cannot be associated with a specific individual.
The Society for Teaching and Learning in Higher Education does not sell or lend Personal Information it may collect to any third-party.
Personal Information Collected Through Website
A visitor to the Site does not automatically provide STLHE with Personal Information. However, the STLHE web server may collect and retain certain information related to a computer’s visit to the Site such as the IP address and domain used to access the Site, the type and version of the browser used to access the Site, the date and time of the visit, the page that the Site was entered and exited by; and, the address of any referrer website if the visiting computer was referred to the Site by a search engine or another website.
The Site uses Google Analytics™ and Google Tag Manager™ to record the IP addresses of computers that connect to the Site. Google Analytics™ uses these addresses to generate geographically related statistics which assist STLHE with the administration of the Site. STLHE does not attempt to link the IP addresses of the computers that have visited the Site with the identities of individuals.
The Site also uses “cookies” which are small data files transferred to a user’s hard drive by the web browser when a user visits the Site. A transferred cookie can only be read by the Site when a user returns to the Site. Cookies are used to identify users and track their preferences so that a user’s experience with the Site may be customized accordingly. If a user does not want to have a cookie placed upon their hard drive by the Site most web browsers allow users to change this preference to disallow cookies; however, note that this could change the functionality of the Site.
Linking to Third Party Websites
The Site may contain links to third-party websites. These links are provided solely as a convenience to visitors to the Site and not as an endorsement by STLHE of the contents of such third-party sites. STLHE disclaims all responsibility for the privacy practices, policies, or other privacy related matters associated with the third–party websites to which the Site is linked.
STLHE recommends that visitors who link to third-party websites through the Site thoroughly review the privacy policies of those third-party websites prior to providing personal information.
Collection, Use and Disclosure of Personal Information
STLHE collects Personal Information submitted by visitors to the Site as follows:
- through the “contact” portion of the Site;
- through applications or nominations for award, bursaries or scholarships on the Site;
- through conference or event registration portion of the Site;
- by corresponding with a representative of STLHE via e-mail using hyperlinks created for that purpose;
- when a visitor logs in to the member section of the site to manage their profile and access information.
This Personal Information is used by STLHE to establish or manage its relationship with visitors to the Site, to respond to the queries of visitors and to facilitate receipt of STLHE information and services.
STLHE restricts the collection of personal information to that which is necessary for the identified purposes.
By providing Personal Information to STLHE, the individual’s consent to STLHE using that Personal Information for the identified purposes is implied by Privacy Legislation.
Individuals who have provided STLHE with their Personal Information may withdraw their consent to the collection, use and disclosure of Personal Information at any time upon reasonable written notice to STLHE. The withdrawal of an individual’s consent may affect STLHE’s ability to continue to provide an individual with the services that the individual has or would like to receive.
Protection of Personal Information
Physical, technical and procedural safeguards are utilized by STLHE to protect the Personal Information provided to it from loss, theft, unauthorized access, disclosure, use, modification or destruction. The nature of the safeguards will vary depending upon the sensitivity of the Personal Information collected.
While STLHE endeavours to protect and secure the Personal Information provided to it through the Site, data transmissions over the Internet are always subject to some risk of unauthorized access or disclosure. As a result, STLHE does not warrant the security of the Personal Information provided to it through the Site and visitors assume any risk associated with the transmission of that Personal Information.
Approved by: Board of Directors
Date approved: April 17, 2020