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STLHE Call for Nominations for the Board of Directors

STLHE Call for Nominations for the Board of Directors

The Society for Teaching and Learning in Higher Education (STLHE) invites nominations for the following position on its Board of Directors.

The Vice-President assists the President in managing relationships with STLHE members, the Board of Directors and the Society’s partners, and remains available to assume the role and responsibilities of the President in the case of the President’s absence, disability, or if the President leaves office early. The Vice-President’s main responsibility is as a capacity builder providing leadership in enhancing and developing the goals and vision of the Society and exploring new directions for the Society. The Vice-President provides leadership in the development of inter-team communication and cohesiveness of the Board and works closely with Standing Committee Chairs to achieve their responsibilities by providing assistance in the selection of Standing Committee members.

The Vice-President assists with the identification and encouragement of potential future conference hosts, provides advice and guidance to the Organizing Committee of the Society’s Annual Conference and is their contact with the Board providing guidance concerning possible resources, maintaining the Conference Manual with operational and strategic directives for the conference hosts, and is a member of the Conference site-visit team 8 to 12 months prior to each year’s conference.

The Treasurer is the custodian of all financial books, papers, records, document and other instruments belonging to the Society; responsible for the deposit of all monies, securities and other valuable effects in the name and to the credit of the Society in such chartered bank or trust company, or, in the case of securities, in such registered dealer in securities, all as may be designated by the Board from time to time; and of disbursement of the funds of the Society as may be directed by the Board from time to time, and shall take proper vouchers for such disbursements.

The Treasurer, in consultation with the Executive Committee, Chair of the Standing Committee for Awards and/or Awards coordinators, and the Treasurers of the Constituencies, prepares the annual budgets of the Society for approval by the Board. The year-end financial statement is the responsibility of the Treasurer who liaises with the Public accountant, as required, to complete and present the year-end Financial report, multiple year-end statements, and the audited financial statements at the Annual General Meeting of the Society. The current year-end for the Society is December 31 and may be changed on recommendation of the Treasurer and approval by the Board.

The Treasurer oversees financial statements and ensures the reconciliation of bank statements, provides the Board with regular updates on Society finances, approves invoices and expenses exceeding $500, conducts (with the President) the Annual Review of the Society’s financial administration, and performs other duties as requested by the Board. The Treasurer is also the Chair of the Finance Committee consisting of, subject to approval by the Board, Society members appointed to the Committee and that meets at least once a year.

Chair, Awards Standing Committee
The Chair (Awards) is primarily responsible for carrying out the Society’s mandate for “recognition and rewarding of outstanding contributions to teaching excellence and educational leadership in post-secondary education” by overseeing and managing STLHE Awards. The Awards Chair and/or Award Coordinators, in consultation with the Treasurer, prepares the budgets for the awards for approval by the Board.

General responsibilities of the Chair, who is a member of the STLHE Board, and the Standing Committee, are to prepare and revise job descriptions for recruiting suitable and committed awards coordinators who are selected by recommendation of the Chair and approval of the Board. With the exception of the 3M National Student Fellowship and the 3M National Teaching Fellowship, the Chair provides ongoing support to help the coordinators manage all aspects of the award including: setting criteria, call for nominations, adjudication, announcement of successful nominations. With the assistance of the Awards Chair, the Executive of the 3M Council of National Teaching Fellows provides advice and guidance from the Council on all aspects of the 3M National Student Fellowship and 3M National Teaching Fellowships Programs.

The Chair of the Standing Committee for Awards plans for the celebration at the Awards Ceremony at the Annual Conference of the Society and works closely with the Partnerships Chair with regard to the sponsorship of the awards.

The Board of Directors and your role
The STLHE Board of Directors is often described as a “working board.” This means its members not only lead the organization but develop capacity amongst STLHE members by coordinating working teams to accomplish the tasks of each Standing Committee. Possessing an internal sense of commitment and developing a consistent allocation of time to your portfolio will be critical to moving the important work of the Society forward.
If you are willing to take on this kind of exciting challenge, we strongly recommend you contact the incumbent of the role that interests you to get an idea of the “ins and outs” of the position. A complete listing of the Board of Directors and their contact information is available on the STLHE website.
Term of Office: The term of office is three years, beginning in June 2018 and ending in June 2021.
Position Requirements:

  • You are an STLHE member-in-good-standing.
  • Your work experience is aligned with the vision and goals of STLHE.
  • You are willing to lead and be part of a team.
  • Your oral communication skills in both languages are encouraged and, if lacking, we will support the development of language skills as necessary.
Meetings: Typically, there are two scheduled face-to-face meetings of the Board of Directors each year; one at the STLHE Annual Conference (usually in June), and the second at the EDC Annual Conference (usually in February). Between these meetings, the Board’s business is primarily conducted by monthly videoconference and email. While board members are expected to seek financial support from their home institution to attend face-to-face board meetings, should no funding be forthcoming travel expenses to attend the face-to-face meetings will be covered by STLHE. In the past some Board members have been successful seeking modest financial support from their institutions for taking on this important national role. For more information, read the Society’s bylaws and Policies.
Nomination Process: If you are interested in this position or know of a good candidate, please consider making a nomination. Self-nominations will be accepted.
  • Submit a photo and a brief 250-word expression of interest indicating your relevant experience, skills and motivation for the position. Your expression of interest can be written in your preferred language of either French or English and the Society will prepare the translation into the other language.
  • Include a letter of support from your institution. The letter should include an indication of the kinds of supports that would be available to you (e.g. time, financial) if you are elected.
  • Send your package by email to the Chair of the Nominations Committee.

Please note that candidates do not campaign and the written expression of interest, its translation, and photo are the only ballot information available to members.

Deadline and Confirmation: The deadline for nominations is 4 April 2018. The Chair of the STLHE Nominations Committee will contact the candidate by email to acknowledge and confirm the receipt of their nomination to the Board of Directors.

Questions? Any questions can be directed to Sophia Palahicky. This is a very exciting time in the Society’s history and you will join a very passionate and talented group of people. Please help us improve student learning and the status of teaching in Canada.

Nominating Committee:

  • Sophia Palahicky, Roral Roads University, Chair of the Committee
  • Nobuko Fujita, University of Windsor
  • Jovan Groen, University of Ottawa

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