Summary of minutes

At this point, the Board was considering holding a Town Hall on the April Board meeting date, to be facilitated by Dr. Julia Christensen-Hughes; a member survey was going to precede that.  The theme of the Unconference was announced: Coming Together While Staying Apart.  The Board unanimously carried three motions creating financial policies in the areas of signing authorities, procurement, and investment.  The Treasurer advised that our insurance policy is expiring; the premium has been doubled and, until the outstanding legal claim is settled, it is doubtful that we could find another insurance agency.  The Board unanimously supported renewal.

In terms of governance, three critical motions regarding bylaw revision, in principle, were carried unanimously:

  1. That ex-officio positions were be removed from the bylaw;
  2. That any Director vacancies arising would be elected by the entire membership as Directors of the Society, in alignment with the Act (current terms not yet expiring will be grandfathered in); and
  3. That the election of Officers (President, Vice-President, Treasurer, and Secretary) along with any Board positions with specific portfolio responsibilities would be elected by the Board at its first meeting after the AGM.

In addition, revisions to the language of Policy 10 were approved unanimously (to eliminate language regarding the removal of Directors, as only the membership can do that; and the addition of provisions for acknowledgement of receipt of critical communications).

This summary of minutes was prepared by:

Miriam Carey
Secretary, STLHE

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