STLHE Board Meeting – October 15, 2015

Executive Summary

Approved: November 10, 2015

The STLHE Board of Directors met October 15th 2015 and the agenda included: a discussion with Maureen Mancuso, CEO of Teaching Learning Canada; approval of additional funds for CJSoTL; reports from the Chair of the Standing Committee for Student Advocacy and College Advocacy: and an update on preparation of new Policies for the Society.

The main item on the agenda was a discussion with Maureen Mancuso about the relationship between STLHE and TLC which are both not-for profit organizations with TLC having charitable status. Although TLC was originally intended as the charitable arm of STLHE its incorporation as a separate corporation has hindered this relationship. Maureen explained how TLC is intentionally an organization without members because members of a charitable not-for-profit aren’t allowed to benefit directly from the monies raised by the charity. This is the reason for the intentional arm’s length relationship between STLHE and TLC and why TLC can’t legally be considered the charitable arm of the Society. Maureen confirmed that TLC provides a way for STLHE members to donate money to the Society and receive a charitable tax receipt; how this would happen remains unclear. Part of the problems in defining the relationship between TLC and STLHE is caused, in part, because a new set of bylaws for TLC have replaced those approved in Cape Breton. A copy of the new bylaws is, however, not available for distribution but Maureen informed us that they include a formal link between the two corporations with the President of STLHE being an ex officio member of the TLC Board as Vice-President. The Board agreed to meet with Maureen once we had received the new TLC bylaws and with the hope of creating a Letter of Agreement between STLHE and TLC.

CJSoTL had requested access to additional funds, if required, to publish a third volume for 2015. This would allow the Journal to clear a backlog of submissions accepted for publication that would appear in 2016 if a third 2015 volume was not approved. The Board approved the additional expenditure.
The Chair of the Standing Committee for Student Advocacy reported on her engagement with the 3MNSF, inclusion on the Executive of the Council of 3M National Teaching Fellows, and participation in the TAGSA Special Interest group. A Standing Committee has been created, terms of reference have been drafted, and members are currently being recruited. The Chair has also been in contact, both by email and through a blog for STLHE student members, with all student members of the Society informing them of Society activities including the SoTL Canada collaborative writing group and updates on conference information.

The Chair of the Standing Committee for College Advocacy (and who is chair the College Sector Educators Community Special Interest Group) explained to the Board how the Chair is faced with two challenges: promoting college sector needs to the Society and increasing STLHE’s profile within the College Sector. The College Sector sessions at the Annual Conference in Vancouver were well attended, successful, and plans are being made with the STLHE 2016 organizing team for a similar, but larger, event. To increase the awareness of STLHE within the College sector the Chair proposed that STLHE host a panel discussion with Tim L, Robert and Christine at the Annual Conference of College and Institutes Canada this May in Québéc City. The Chair also reported on other activities that including the merging of the College Sector Educators Community SIG into a STLHE constituency, increasing awareness of the Special Interest Group among College Sector members of the Society, and the adjudication and awarding of this year’s five College Sector Award winners.

When the new bylaws were prepared, and approved in June, there was considerable operational information removed from the old bylaws. This material, along with the Operations Manual of the Society is being merged into a set of Policies that will accompany the Society bylaws. The Secretary informed the Board that these are nearing completion and will be on the agenda of the next few Board meetings. The hope is to have these policies approved by the Board by the end of the year followed by ratified by the membership at the Annual General Meeting of the Society in June.