Policy 2 – Standing Committees

Standing Committees were created in the reorganization of the Society’s Governance in 2012, from a Board of Directors that previously included members from different Canadian regions, to one that now includes Chairs of task-based Standing Committees.

The Nominations Committee coordinates the election of Standing Committee Chairs at the Annual General Meeting of the Society for a term of four years. If a vacancy occurs, the Board may fill the vacancy with a member for the Society who completes the remaining term of the vacated position. The composition of the Standing Committee, unless stated otherwise and subject to the approval of the Board, consists of the Chair, other members of the Society, and other experts as required and who are appointed by the Chair through consultation with the Vice-President. Subject to approval of the Board, the Chair of a Standing Committee may appoint a co-chair and advises the Board who will be the voting member at meetings of the Directors.

In addition to interim reports that the Board may request, Standing Committee Chairs are required to prepare, and submit to the Secretary, for approval of the Board and inclusion in the STLHE Annual Report, a Standing Committee Annual Report for the past calendar year (January 1 – December 31) no later than January 31 following the year being reported.

All Chairs, Awards Coordinators, and Standing Committee members contribute their time without remuneration and, subject to prior approval, out-of-pocket expenses may be reimbursed within the constraints of budget availability and according to STLHE financial guidelines and travel policy.

All Standing Committees are dissolved at the discretion of the Board.

2.01. Awards Standing Committee

The Awards of the Society include: 3M National Teaching Fellowship, 3M National Student Fellowship, Alan Blizzard Award, Brightspace Innovation Award, College Sector Educator, Christopher Knapper Lifetime Achievement Award and Volunteer of the Year, and the Pat Rogers Poster Prize.

The Chair of the Standing Committee for Awards is primarily responsible for carrying out the Society’s mandate for “recognition and rewarding of outstanding contributions to teaching excellence and educational leadership in post-secondary education” by overseeing and managing of STLHE Awards. The Awards Chair and/or Award Coordinators, in consultation with the Treasurer, prepares the budgets for the awards for approval by the Board.

The Standing Committee for Awards consists of the Chair of the Committee; the Coordinators of each of the 3M National Teaching Fellowship Award Sub-Committee, the 3M National Student Fellowship Award Sub-Committee, the Alan Blizzard Award Sub-Committee, the Christopher Knapper Award Sub-Committee and any other Sub-Committees as may be established by the Board; and other members of the Society appointed by the Chair and approved by the Board through consultation with the Vice-President. The Chair, subject to the approval of the Board, makes recommendation for the Coordinator of each Award Sub-Committee.

General responsibilities of the Chair, who is a member of the STLHE Board, and the Standing Committee, are to prepare and revise job descriptions for recruiting suitable and committed awards coordinators who are selected by recommendation of the Chair and approval of the Board. With the exception of the 3M National Student Fellowship and the 3M National Teaching Fellowship, the Chair provides ongoing support to help the coordinators manage all aspects of the award including: setting criteria, call for nominations, adjudication, announcement of successful nominations. With the assistance of the Awards Chair, the Executive of the 3M Council of National Teaching Fellows provides advice and guidance from the Council on all aspects of the 3M National Student Fellowship and 3M National Teaching Fellowships Programs.

The Chair of the Standing Committee for Awards plans for the celebration at the Awards Ceremony at the Annual Conference of the Society and works closely with the Partnerships Chair with regard to the sponsorship of the awards.

2.02 Partnerships Standing Committee

The general responsibilities of the Chair (who is a member of the STLHE Board) and the Standing Committee are, along with any other duties authorized by the Board, to consult with the President, Vice-President and Board to maintain, and when appropriate, develop new partnerships with external organizations that are mutually beneficial to both organizations by setting long short and long term goals for each partnership. These partnerships are formed by negotiating letters of agreement (LOA) for partnerships not involving financial considerations and memoranda of understanding (MOU) for partnerships with financial considerations and payments to the Society. The Chair is typically the first contact for these groups. The Chair is also responsible for the implementation of “Policy 7 – Sponsorships, Affiliations, and Partnerships” which involves updating, subject to approval from the Board, the criteria, conditions and benefits of being a Society Sponsor. Within the Society the Chair is responsible for the Special Interest Groups (SIGs) of the Society.

2.03 Publications Standing Committee

The publications of the Society include: Green Guides, Collected Essays on Learning and Teaching (CELT), the Canadian Journal on the Scholarship of Teaching and Learning (CJSoTL), and the STLHE Newsletter. With the exception of the Green Guides, revenue from the sale of publications offsets publication costs and furthers the Society’s Goals and Objectives; revenue from Green Guides is split equally between the Western University Bookstore, Teaching and Learning Services at Western University, and the Society.

The general responsibilities of the Chair (who is a member of the STLHE Board) and the Standing Committee are to further the vision and goals of STLHE through the Society’s publications and any other duties and publications authorized by the Board. These other publications may include “Briefing papers”, position papers, conference proceedings and academic journals

In undertaking these responsibilities the Chair works closely with the Editorial Boards of CJSoTL and CELT, Editor of the Newsletter, and the Annual Conference organizing team. The Chair is the Senior Editor of the Green Guides and, with Green Guide Editorial team, sets standards and priorities, calls for proposals, receives and coordinates peer review of submissions, and oversees their publication and publicity.

2.04 Bilingualism Advocacy Standing Committee

The general responsibilities of the Chair (who is a member of the STLHE Board) and the Standing Committee are, along with any other duties authorized by the Board, to promote and facilitate the participation of Francophone Post-Secondary Educators from across Canada in the activities of the Society through a network of Francophone Colleagues. The Chair is the Society’s ambassador at learning events/activities in Francophone venues across Canada and, where possible, overseas quality in existing bilingual communications of the Society and spearheads projects that would further the Society’s Francophone presence. The Chair and members of the Standing Committee are responsible for raising the profile of the Francophone members within the Society and the bilingual profile of the Society to the Canadian Post-secondary community.

2.05. College Advocacy Standing Committee

The general responsibilities of the Chair (who is an ex officio member of the STLHE Board and elected as the Chair of the College Sector Educators Community Special Interest Group) and the Standing Committee are, along with any other duties authorized by the Board, to represent the needs, concerns, and aspiration of faculty and professionals who work in Colleges, Institutes, CEGEPS, and Polytechnics across Canada to the Society. The Chair of the Standing Committee liaises with Colleges and Institutes Canada, and other college based organizations the Chair and Standing Committee promote and facilitate the participation of individual and institutional members of the College sector in the events and activities of the Society.

The general responsibilities of the Chair (who is a member of the STLHE Board) and the Standing Committee are, along with any other duties authorized by the Board, to represent the needs, concerns, and aspiration of faculty and professionals who work in Colleges, Institutes, CEGEPS, and Polytechnics across Canada to the Society. By liaising with the Chair of the CSEC SIG, with Colleges and Institutes Canada, and other college based organizations the Chair and Standing Committee promote and facilitate the participation of individual and institutional members of the College sector in the events and activities of the Society.

2.06. Student Advocacy Standing Committee

The general responsibilities of the Chair (who is a member of the STLHE Board) and the Standing Committee, are, along with any other duties authorized by the Board, to represent the voices of students enrolled in Canadian post-secondary institutions by endeavouring to ensure support for them, and their involvement with the Society. The Chair brings to the Board the ideas and concerns of students regarding their learning experiences in higher education, and works with the Board to ensure that students comprise an active group within the pursuits and decisions of the STLHE.

2.07. Creation of Standing Committees

Occasionally the Board may be required to create additional standing committees to examine an issue, or course of action, in more depth and detail. The composition of such Standing Committee is at the discretion of the Board. Because it would require a modification of the bylaws of the Society, formal approval for a new Standing Committee is only required if the Chair of the Standing Committee is to be included on the STLHE Board of Directors.

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This policy was approved at the December 10, 2015 Board meeting with a unanimous vote.
2.05 was updated by the Board on February 19, 2016 with a unanimous vote.